Welcome to the Commodity Centre UK Privacy Notice

This information has been produced to help you understand everything you need to know about the way Commodity Centre UK collects, uses, and shares personal data, what your legal rights are and how to exercise them.

We hope you’ll take some time to read this document; we’ve tried to keep it all as simple as possible and to avoid jargon, and we’ll make our best efforts to keep you informed if there are any changes to the way we process your personal data in the future.

Commodity Centre UK takes its responsibility for protecting your data very seriously and we do advise you get to know our practices. If there’s anything here you don’t understand, or if you want to ask any questions, please feel free to contact us.

Who is the Data Controller?

We are Commodity Centre UK.

Registered address: Commodity House, Braxted Park Rd, Great Braxted, Witham CM8 3EW

Registration number: 02687982

In this document Commodity Centre UK may be referred to as “we”, “us”, or “our”.

What kinds of Personal Data does Commodity Centre UK Process?

Commodity Centre UK collects personal data for various purposes; with that in mind we have created a list of the types of personal data that we may collect, either directly from yourself or from other sources, in order to achieve those purposes.

The kinds of personal data we may collect include:

Customer / Client	Name, address, e-mail, bank details
Applicant / Tempt / Volunteer / Intern	Name, address, e-mail, CV.
Supplier / Trader	Name, address, e-mail, bank details

What are the reasons Commodity Centre UK collects Personal Data?

Legal Obligations

Commodity Centre UK uses personal data firstly to fulfil any contractual obligations that exist between us and yourself. Where we request personal data be provided to enter into, or meet the terms of any such contract, you will be required to provide the relevant personal data or we will not be able to deliver the goods or services you want. In such cases the lawful basis of us processing the personal data is that it is necessary for the performance of a contract.

We are required by law to process personal data for purposes relating to our legal obligations, these include:

To provide for our financial commitments, or to relevant financial authorities.
To comply with regulatory requirements and any self-regulatory schemes.
To carry out required business operations and due diligence.
To cooperate with relevant authorities for reporting criminal activity, or to detect and prevent fraud.
To investigate any insurance claims, claims of unfair dismissal, claims of any kind of harassment or of discrimination, or any other claim whereby the organisation may have to defend itself.

Legitimate Interests
Commodity Centre UK may process Personal Data for any of the following purposes, which are considered to be within our legitimate business interests:

To provide goods and services where it has been requested,
To inform customers of goods and services we provide or offers that may interest them,
To send notifications of any changes to the goods and/or services provided that may affect people,
To understand the scale of the customer base; for statistical analysis and market research,
To recognise when people re-engage with our organisation,
To improve the organisations website so content is delivered more efficiently,
To enhance the security measures in place that protect data we are responsible for,
To protect the organisations assets.

Where does Commodity Centre UK obtain Personal Data from?

We will collect personal data directly from you in various ways. This could include when you complete an online form, or if you provide the data directly to a representative of Commodity Centre UK.

We collect some personal data from publicly accessible sources such as:
LinkedIn and other online job sites for recruitment.

We may also gather personal data by any of the following methods:

Recruitment Agencies

Who will Commodity Centre UK share your Personal Data with?

To achieve the above stated purposes for which we process your personal data, we may have to share your personal data with certain third parties.

We shall make all reasonable efforts to ensure that any third-party we share your personal data with is also compliant with data protection law.

The kinds of third parties we may share your personal data with include:

Organisation where it is necessary to provide goods or services.
Organisations where it is necessary to setup various resources.

The specific types of third-party Commodity Centre UK may share your personal data with include:

IT support, Lightpath / Client

IT support

Where will Commodity Centre UK store your Personal Data?

Commodity Centre UK will not transfer your personal data to any country outside the European Union (EU) other than those that have been granted an adequacy decision under the General Data Protection Regulation.

We may however share your personal data with third-party organisations who then intend to transfer the data outside the EU. We shall take all reasonable measures to ensure those third parties are also compliant with data protection law.

How long will Commodity Centre UK keep your Personal Data?

We will keep your personal data only for as long as required to achieve the purposes for which it was collected, in line with this privacy notice.

The following criteria are what determine the period for which we will keep your personal data:

Until we are no longer required to do so to comply with regulatory requirements or financial obligations.
Until we are no longer required to do so by any law we are subject to.
Until all purposes for which the data was originally gathered have become irrelevant or obsolete.
Until the goods and/or services we have provided are no longer in active use.

Your Rights, Our Responsibility

There are several rights granted to you immediately upon providing us with your personal information; some of these are mentioned above. We’d like you to know that at Commodity Centre UK we take your rights seriously and will always conduct ourselves in a way that is considerate of our responsibility to serve your legal rights.

The Right of Access
This grants you the right to confirm whether or not your personal data is being processed, and to be provided with relevant details of what those processing operations are and what personal data of yours is being processed.

If you would like access to the personal data we have about you, we ask that you contact us using the details below.

The Right to Rectification
This one is fairly straight forward; if you notice that the data we have about you is inaccurate or incomplete, you may request we rectify the mistake. We will make every effort to respond to requests of this type immediately.

The Right to Erasure
Otherwise known as the ‘right to be forgotten’, this given you the right to request your personal data be deleted.

This is not an absolute right; if you were to request that we erase your personal data, we would erase as much of that data as we could but may have to retain some information if it is necessary.

Were we have received a request for personal data to be erased, if it is necessary for us to retain some of that information we shall ensure that the remaining data is used only when and where it is absolutely necessary.

The Right to Objection
The right to object is a basic freedom all democracies enjoy. If you wish to object to the way we use, or have used, your personal data you may do so freely.

The Right to Complain
We will always try to maintain the highest standards and encourage the confidence our customers have in us as an organisation. In order that we can achieve this we do request that any complaints be first brought to our attention so we can properly investigate matters; if however you would like to complain about Commodity Centre UK to a supervisory authority you may do so by contacting the Information Commissioners Office on 0303 123 1113, or by visiting their website – https://ico.org.uk/concerns

Commodity Centre UK Contact Details

Commodity Centre UK
Commodity House, Braxted Park Rd, Great Braxted, Witham CM8 3EW
01621 892 345
Klucas@commoditycentre.com

Who is the Commodity Centre UK Data Protection Officer?

Ametros Group Ltd
Lakeside Offices, Thorn Business Park
Rotherwas Industrial Estate
Hereford
Herefordshire
England
HR2 6JT
0330 223 2246
dpo@ametrosgroup.com